Minutes of the July 17, 2008 Meeting

Attendees: Louise Hamel, Anne Van Iderstine, Jennifer Jordan, Grace Mackness, Frédéric Pelletier, Alisa Posesorski, Daniel Poulin, Ruth Rintoul and Elizabeth M.A. Turgeon.

The teleconference is chaired by Ruth Rintoul. It begins at 13:00 EDT.

The goal of this meeting is finalize the discussions on the appended Case Naming guidelines, based on Ruth's document summarizing the issues raised so far. The remaining items on the agenda are:

• 7.2) Divisions of organizations (Rule 15)
• 7.4) Entity representing a party (Rule 28)
• 7.5) Officer or body appointed under an act (Rule 25)
• 7.6) Criminal proceedings - informant (Rule 27)
• 7.7) Municipal government body (Rule 17.1)
• 7.8) First nation chief and councillors (Rules 18 and 18.1, example 76)

The notes for these minutes are taken by Ruth Rintoul and Frédéric Pelletier.

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7.2) Divisions of organizations (Rule 15)

The decision on this point was postponed so that members could study it further. Michael then sent and e-mail suggesting to take merely the first understandable name, regardless of whether it is the name of the parent or the division.

Consensus: Michael's orientation is accepted. The rule will focus on the name that can be best understood.

7.4) Entity representing a party (Rule 28)

Since this rule applies to many different situations, some members think that it should be either placed in a more general section or repeated throughout the document so that staff don't overlook it.

Consensus: This Rule will be discussed where needed, and repeated in a separate section devoted to the topic.

7.5) Officer or body appointed under an act (Rule 25)

The idea put forward by Ruth is to create a "common name" where none exists, based on Government usage, rather than trying to use the name of the Act. Louise also suggests that we should try to better coordinate this rule with Rule 10 (Individual acting in an Official Capacity).

Consensus: The officer appointed under an Act will be referred to by its "common name" according to government usage. The substance of Rule 10 will be included in various parts of the document, where needed.

7.6) Criminal proceedings - informant (Rule 27)

Michèle pointed out in her e-mail that adding a party's quality such as "informant" to the name would be like adding "plaintiff" in other situations.

Consensus: The rule will remain as it is now. The term "informant" should not be added to the surname in private criminal prosecutions.

7.7) Municipal government body (Rule 17.1)

Alisa points out that example 67 shows a situation where it would be quite difficult to know that the name of the province should be used rather than the municipality's name. The link between the example and the rule is not clear enough.

Consensus: In this case as well as elsewhere in the document where needed, the examples will be displayed right after the rule of the exception which they illustrate.

7.8) First nation chief and councillors (Rules 18 and 18.1, example 76)

Example 76 ("Treaty Six Grand Chief Danny Bradshaw" --> "Confederacy of Treaty Six First Nations") raises concerns since the name is not found in the decision heading and represents a different and less frequent situation.

Consensus: This example will be removed from this section and treated separately, as another illustration that some non-standard First nation names may need further research outside of the decision itself.

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Changes will be made to the consolidation and to the case naming stanbdards according to these discussions. The document will then be presented to the JTAC.

The meeting ended at 14:00 EDT.