Lexum is looking for an Administrative Technician

Lexum Informatique Juridique Inc (“Lexum”) develops some of the fastest and most popular legal information tools. The CanLII website – a Lexum production – is identified by almost all Canadian lawyers as the most convenient resource for finding legal information. The technologies developed are used in numerous legal websites in Canada and abroad.

With a very low hierarchical structure, Lexum benefits from an outstanding level of employee retention due to a work culture that encourages autonomy, initiative and growth in the careers of professionals, as well as excellent team spirit. The company offers competitive compensation and excellent working conditions. It is one of Montréal 2024’s top employers. It employs some fifty people and is located in the heart of the Plateau Mont-Royal, at the corner of Saint-Laurent Boulevard and Rachel Street.

Summary

Reporting to the Manager of Administration, Finance and Human Resources, the successful candidate will respond to and interact primarily with Lexum employees, as well as the company’s customers and suppliers. Thanks to their training and skills, they will be versatile enough to provide adequate support to the organization. Their ability to communicate effectively by telephone and e-mail will enable her to act as a link both externally and with the various departments.

Responsibilities and Duties

In collaboration with the administration, finance and human resources team, the administrative support role will cover the following tasks, among others:

  • Respond to various requests by e-mail, videoconference or telephone.
  • Ensure requests are documented, tracked and resolved quickly via Lexum’s work management tools.
  • Coordinate the approval of various invoices by acting as a link between accounting, the various departments and external stakeholders.
  • In collaboration with accounting, customer service and business development, monitor accounts receivable and internal management tools.
  • Review and complete employee expense accounts in preparation for payment by accounting.
  • Perform various tasks related to office space management, including purchasing supplies and maintenance.
  • Assist management with various administrative tasks.

Requirements

You must have the following skills and qualifications:

  • College education in office automation or management accounting or related fields;
  • Work experience in administration or as an accounting technician;
  • Working internally in French, excellent command of written and spoken English for external communications;
  • Very strong aptitude with office software and internal management software, such as a company intranet, CRM, as well as productivity platforms and tools;
  • Curious, autonomous and flexible temperament;
  • Ability to make decisions and solve problems effectively;
  • Ability to carry out work rigorously and meticulously in a low-supervision environment;
  • Interest in and ability to learn new tools, software and technologies; and
  • Excellent team spirit.

About the Offer

We offer the following benefits and advantages:

  • Permanent employment at 35 hours per week;
  • Competitive salary, depending on experience;
  • Possibility of telecommuting;
  • Flexible work schedule according to normal business hours;
  • Conditions :
    o Casual dress;
    o Health, dental, disability and life insurance;
    o Employer RRSP contribution program;
    o Training and development policy;
    o Wellness and psychological assistance programs;
    o Annual paid leave: 4 weeks vacation, 5 sick days.

Hiring is conditional on a 3-month probationary period starting upon availability.
Please send your application to carriere@lexum.com, indicating “Administrative Technician” in the subject line.