Filling in a document’s metadata is an essential step in legal publishing… but it is often time-consuming, repetitive, and prone to errors. Title, date, citation, parties: this information must be accurate and consistent to ensure compliant publication and proper indexing.
With Norma, this function becomes much easier thanks to the Metadata Autofill feature.
1. Metadata automatically filled in
As soon as a document is uploaded, Norma can reliably autofill key fields, including:
- title
- date
- citation
- parties
- and other important information depending on the content
The result: less manual entry, fewer omissions, and greater consistency from one document to the.
Autofill also supports:
- Multiple file formats, including Microsoft Word and PDF.
- On request, tailored metadata can be extracted when using a standard document template.
When a standard template is used, the success rate is generally very high.
See Autofill in action: Norma automatically extracts and fills key metadata on the click of a button.
2. Immediate time savings
Autofill significantly reduces the time spent on preparation and data processing tasks. Teams can focus on what truly matters: validation, content quality, and publication.
3. More consistency, fewer errors
By automating metadata entry, Norma helps :
- Standardize information across your documents
- Reduce formatting and data-entry errors
- Improve the compliance and reliability of published data
Autofill fills in the form, but it does not submit anything automatically. Editors review the suggested values, validate them, and then submit the metadata when ready. This supports a responsible semi-automated workflow: helping editors do more, not replacing them.
Norma also runs automated post-processing checks to catch common inconsistencies; for example, if an entered date does not match the year in the neutral citation, the system flags it and prompts the editor for a correction.
Real-World Examples
Example 1: metadata pre-filled in seconds
When a decision is imported, the editor normally has to scan through the document and manually copy key information.
Before Autofill:
- identify the case name and the court
- copy/paste the date
- extract the citation
- enter the parties correctly
With Autofill: Norma automatically detects these elements and fills in the essential fields, for example:
- R. v. Tremblay
- 2023 QCCA 123
- March 15, 2023
- parties and other useful information depending on the document format
Example 2: processing creating more breathing room
In a high-volume workflow, the impact quickly becomes noticeable in day-to-day work.
When a team processes around 50 documents per week, saving even 3 minutes per document adds up to nearly 2.5 hours freed up over the week.
That extra time creates more breathing room, making it easier to review and validate information, strengthen quality control, maintain consistent publishing standards, and handle urgent files smoothly, without adding pressure on staff.
Example 3: citation consistency
Your communications department discovers that a file containing incorrect information Without standardization, the same reference can be entered in multiple ways:
- “2023 QCCS 123”
- “2023 QCCS No 123”
- “2023 QCCS-123”
With Norma, Autofill helps produce more consistent and uniform metadata:
- fewer variations in critical fields
- better data quality for search and indexing
- more reliable and professional results for end users
Smoother production from start to finish
Norma’s Autofill feature is designed to speed up your workflow while ensuring consistent, professional output, with much less manual intervention.
Norma fills in the essential information for you: you stay in control, without wasting time.
